Information for Exhibitors and Sponsors

Access to Exhibition
Schedule
Exhibitor Booth and Kit
IT Services
Floor Map
Shipping and Deliveries
FAQ

Access to Exhibition

All exhibitors and sponsors will have access to the exhibition floor in the Golden Gate Room, at the lobby level.

Sponsors

Sponsors receive complimentary registrations to the full conference, one for Silver, two for Gold, and four for Platinum. To register for the 2011 IEEE/RSJ International Conference on Intelligent Robots and Systems, please send

1. your name,
2. your PaperPlaza PIN, and
3. the company name

to This e-mail address is being protected from spambots. You need JavaScript enabled to view it . In case you do not have a PaperPlaza PIN yet, please register a new PIN here. Please pick up your conference package (incl. your individual badge) at the conference registration desk. Each complimentary registration includes a ticket for the Evening at the Museum and for the Dinner Cruise on the San Francisco Bay. In order to get additional tickets for these two events, please buy them at the conference registration desk or through the PaperPlaza registration system using the PIN of one of the complimentary registrations after you have received the confirmation e-mail of the complimentary registration.

Exhibitors

Exhibitor and sponsor personnel who will be on the exhibits floor, but not registered for the conference, should also register. Please send

1. your name and
2. the company name

to This e-mail address is being protected from spambots. You need JavaScript enabled to view it specifying that you are an exhibitor. You can pick up your individual badge at the registration desk. In order to get additional tickets for the Evening at the Museum and for the Dinner Cruise on the San Francisco Bay, please buy them at the conference registration desk.

Schedule

Exhibitor Booth and Kit

The standard exhibitor booth comes with the following equipment.  For information about shipping and storage, as well as additional services from GES, the exhibition services provider, please see the Exhibitor Kit.  IT services are provided separately, see below.

• Standard booth size: 8' X 10'.  Gold and Platinum booths are as requested.
• Backwall Drape: 8' high, green
• Sidewall Drape: 3' high, grey
• Table Skirt Color: green
• 1 - 6' Skirted Table  (Gold sponsor - 2 tables; Platinum sponsor - 3 tables)
• 2 - Plastic Contour Chairs  (Gold sponsor - 4 chairs; Platinum sponsor - 6 chairs)
• 1 - 5 amp outlet  (Gold sponsor - 2 outlets; Platinum sponsor - 3 outlets)
• 1 - Wastebasket
• 1 - Company sign, 7" x 44".  Contact GES for exact spelling
• No carpet or other floor covering; contact GES for this

IT Services

Floor Map of the Golden Gate Room

The floorplan is now finalized, with all Exhibitors and Demo stations shown. Download the PDF version for high resolution.

Deliveries and Shipping

To ship equipment to the exhibition or demo:

c/o GES
International Conference on Intelligent Robots and Systems
(Your Company Name & Booth Number, or "DEMO" for the demonstration area)
Hilton San Francisco Union Square
333 O'Farrell St
San Francisco, CA  94102

If you are driving a truck with your own equipment, please coordinate with Cathe Dawson ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ; Direct 510.259.5344 Mobile 650.826.0022).  There is a delivery garage, and for small amounts of equipment (robots, posters, etc.) you can move them in yourself.  If there is extensive equipment, for example in setting up a full booth, you may need to have Teamster support.  In any event, please let Cathe know when you expect to arrive with your truck.  Below is a diagram of the Hilton streets, with the delivery entrance marked.

FAQ

Who is the service provider?

GES is the service provider for most exhibition requests, such as signage, carpet, power, etc.  For IT services (wired ethernet), the Hilton Hotel is the provider.  Please see the website page http://www.iros2011.0rg/on-site-information for links to these providers, and for detailed information in the Exhibitor Kit.

What is the size of booths?

The basic size is 8' x 10'.  Custom booth sizes are available to Gold and Platinum sponsors.

What does the basic booth include?

Backwall Drape: 8' high, green
Sidewall Drape: 3' high, grey
Table Skirt Color: green
1 - 6' Skirted Table
2 - Plastic Contour Chairs
1 - 5 amp outlet
1 - Wastebasket
1 - Graphic sign, 7" x 44".  Contact GES for your exact lettering.
No carpet or other floor covering; contact GES for this

Can I get hold of email addresses for conference attendees?

Unfortunately, no.  IEEE policy does not allow the distribution of email addresses for advertising or marketing.

Are there any media contacts for the conference?

Yes, the conference organizers will provide a list of media contacts before the conference.  These will be distributed to exhibitors about a week before the conference starts.

Can I have a different size or shape of table?

Yes, but for this you must go through GES, and it is an additional charge.

Will there be evening and night access to the exhibits and demos?

Yes.  There will be security guards after-hours to make sure the equipment in the exhibit room is safe.  You will be able to have access using your badge during these hours.

Are there presentation screens for the demo booths?

Yes!  Resolution is about 1600x1200, with a 42" screen.  The interface is VGA; please make sure your presentation laptop can handle this.